IntraMalls Assurance Services for purchase card activities build trust, strengthen oversight AND generate substantial administrative cost savings.

IntraMalls enhance micro-purchase programs through assurance services surrounding your existing Purchase Card ("P-card") processes. IntraMalls add vital assurances beginning with organization preferred sourcing, continuing through Level III Card reconciliation and the special reporting and administrative review needs of 501(C)(3) structured organizations.

Since 1998, IntraMalls has been building the public trust in electronic purchasing and payment initiatives by enabling clients to:

Realize process automation and dramatic reductions in administrative cost burdens

• Save on costs by aggregating purchasing power across multiple locations
• Automating purchase logs creating auto-archived records
• Conducts order processing and backorder tracking
• Allows Non-Profits to balance micro-purchase workloads across geographies and shift human capital resources to mission critical needs.
• Provides supplier fulfillment and line item electronic invoicing matched to P-card charges
• Completes three-way Level III reconciliation of electronic bank statements
• Reconciliation tied to receipt and Property Sheet submissions
• Creates peace of mind P-Card audit assurance for contributors and oversight boards.

Improve Budget & Management Oversight

• Dramatically lowers Administrative Cost Burden in support of Mission-critical Objectives.
• Flexibility to centralize or decentralize purchasing while maintaining controls.
• Accurately captures and reports p-card data against organization-specific contracting goals.
• Addresses chronic data capture and reporting problems associated with purchase cards.

Automates sourcing ensuring contract compliance with best practices

• Provides Non-Profits with the procurement data necessary to come up with a strategic acquisition plan that leverages buying power and meets socio-economic goals.
• Enables geographically dispersed locations to piggy-back on procurement programs.
• Ensures peace of mind for contributors demanding operational efficiencies and effectiveness.
• Creates a consolidated, streamlined process and eliminates process deficiencies to prevent fraud, waste and abuse.

Success Metrics for Government Clients

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• Current client since 2003, saved an additional 4% off List Prices in FY 05 through IntraMalls aggregation.
• IntraMalls P-Card services facilitated 20 new ARS Division BPA Contracts with key suppliers in FY 06.
• Measurably improved ARS item level reporting of JWOD, SDVOSB and Bio-Based product buys.

• Client since 1998, added realtime obligation tracking on P-Card charges including shipping in FY 06
• Online Level III Bank Statement reconciliation service preserves thousands of manhours annually.
• Cardholder adoption and usage drives cost of fully reconciled transaction to below $1.00

IntraMalls Assurance Services include:

Supplier Authentication and Socio-economic Classifications

• Fraud waste and abuse protection and validations for compliance reporting

State Department and Agency-Specific Catalog & Contract Hosting

• BPA, GSA, Strategic Sourcing agreements and Open Market pricing through a single log-on
• Object Class Codes assigned at the item level to assure compliance to workflow and policies

Online Order Processing 24/7

• Convenience and added productivity with overnight shipping

“No Supplier Left Behind” Support

• IntraMalls does not discriminate while supporting Suppliers e-commerce requirements

Toll-free Department Help-Desk Services

• Real people, real help- right here in the USA

Online Cardholder Bank Statement Reconciliation and Approval Services

• Level III transaction details matched to Bank Card Statement for online hierarchical approvals

P-Card Audit Assurance Services

• Exceeds most State & Federal audit requirements and best practice guidelines for P-card oversight
• IntraMall workforce training, change management and adoption success programs
• Eight years of proven domain expertise essential for Change Mgt & Training success

I want to register to learn more about IntraMalls benefits for my organization!

IntraMalls features enable Non-Profits to mirror Federal OMB initiatives and requirements:

The Improving Financial Performance PMA initiative

The E-Gov PMA initiative

The Budget & Performance Integration PMA initiative

Annual Small and Disadvantage Business Goals

Federal Strategic Sourcing Initiative

IntraMalls Service addresses recommendations made in GAO Reports:

GAO-03-56 Government Faces Challenges in Gathering Socioeconomic Data on Purchase Card Merchants December 2002

GAO-04-87G Auditing and Investigating the Internal Control of Government Purchase Card Programs.
November 2003

GAO-04-430 Agencies Can Achieve Significant Savings on Purchase Card Buys
March 2004

GAO-04870 Using Spend Analysis to Help Agencies Take a More Strategic Approach to Procurement
September 2004

GAO-04-650G Checklist for Reviewing Systems under the Federal Financial Management Improvement Act
June 2004

GAO Testimony before the House Committee on Government Reform – Purchase Cards: Continued Control

Weaknesses Leave Two Navy Units Vulnerable to Fraud and Abuse
March 2002

GAO Testimony before the House Committee on Energy and Commerce – Government Purchase Cards: Control Weaknesses Expose Agencies to Fraud and Abuse May 2002

GAO Testimony before the House Committee on Government Reform – Purchase Cards: Control Weaknesses Leave Army Vulnerable to Fraud, Waste, and Abuse June 2002

GAO Testimony before the House Committee on Government Reform – Data Mining: Results and Challenges for Government Program Audits and Investigations  March 2003

GAO Testimony before the Senate Committee on Government Affairs – Purchase Cards: Increased Management Oversight and Control Could Save Hundreds of Millions of Dollars  April 2004

GAO-02-1041 Purchase Cards: Navy Is Vulnerable to Fraud and Abuse but Is Taking Action to Resolve Control Weaknesses  September 2002

GAO-03-292 Purchase Cards: Control Weaknesses Leave the Air Force Vulnerable to Fraud, Waste, and Abuse December 2002

GAO-03-405 FAA Purchase Cards: Weak Controls Resulted in Instances of Improper and Wasteful Purchases and Missing Assets  March 2003

GAO-03-489 HUD Purchase Cards: Poor Internal Controls Resulted in Improper and Questionable Purchases April 2003

GAO-04-737 VHA Purchase Cards: Internal Controls Over the Purchase Card Program Need Improvement

June 2004

GAO-03-786 Forest Service Purchase Cards: Internal Control Weaknesses Resulted in Instances of Improper, Wasteful, and Questionable Purchases  August 2003